About

Event logistics involves high stakes, where capacity miscalculations can lead to safety hazards or significant revenue loss. This tool aids venue managers and club owners in projecting gross revenue based on tiered pricing and attendance estimates. It also addresses the critical logistics of mass transit for surplus crowds, a scenario reminiscent of historical venue relocations where thousands of fans required immediate transport. Accurate forecasting of the Fill Rate and Gate Receipts ensures financial viability and operational safety.

Formulas

The revenue calculation aggregates sales across pricing tiers, while the logistics module estimates vehicle requirements for attendance exceeding capacity using the ceiling function.

Total Revenue:

3∑i=1 P_i × A_i

Where P is price and A is attendance per tier.

Transport Units (Buses):

N_bus = ceilSurplus40

Reference Data

Parameter	Variable	Typical Range	Unit
Fill Rate	F	60 - 100	%
Tier 1 Price (VIP)	P₁	150 - 500	$
Bus Capacity	C_bus	40 - 50	pax
Car Capacity	C_car	4	pax

Frequently Asked Questions

Beyond revenue, the Fill Rate indicates crowd density. Approaching 100% capacity requires stricter crowd control protocols and emergency exit planning to prevent bottlenecks.

When attendance estimates exceed the Venue Capacity, the tool calculates the "Surplus" audience. It then applies standard transport divisors (40 for buses, 4 for cars) to estimate the fleet size required to move these fans to an alternative venue or overflow area.

Yes. The calculator allows you to define the percentage of the total attendance allocated to each pricing tier (Tier 1, Tier 2, Tier 3) to reflect realistic seating charts.

This tool uses static inputs for estimation. For dynamic pricing models, you should calculate the weighted average price for each tier before inputting the values.