Payment Reminder Email Generator
Generate professional dunning email sequences with automatic interest calculations, legal escalations, and HTML payment buttons. Create polite reminders or final demands instantly.
About
Recovering overdue revenue is a delicate balance between maintaining cash flow and preserving client relationships. The Payment Reminder Email Generator automates the dunning process - the systematic pursuit of receivables - by generating context-aware email sequences tailored to the age of the debt.
Unlike static templates, this tool dynamically calculates Late Fees based on overdue duration (using d days late) and injects legally compliant language for final demands. It addresses the psychological escalation required to trigger payment, moving from helpful nudges to firm consequences without emotional bias.
Formulas
The tool automatically calculates accumulated late fees using the Simple Interest formula for overdue invoices:
For escalation logic, the urgency score S is derived from the timeline delta:
Reference Data
| Escalation Stage | Timing Strategy | Recommended Action | Legal/Interest Note |
|---|---|---|---|
| 0. Courtesy Pre-Notice | 3-5 days before Due Date | Helpful reminder. Verify invoice receipt. | No interest applies. Focus on removing friction. |
| 1. First Notice | 1-5 days Overdue | Polite nudge. Assume oversight. | Grace period often applies. No late fees usually charged yet. |
| 2. Firm Reminder | 14-21 days Overdue | Request confirmation of payment date. | Add late fees if contract permits (typ. 1.5% per month). |
| 3. Final Demand | 30-45 days Overdue | Ultimatum. Threaten service suspension. | Cite legal consequences. Invoice sent to collections warning. |
| 4. Legal Escalation | 60+ days Overdue | Formal Notice of Intent. | Reference Late Payment Legislation (e.g., UK Late Payment Act). |